Job Description
Join our dynamic team at Coastal Business Solutions as an Urgently Hiring Receptionist with flexible scheduling opportunities! We're seeking a polished professional to be the first point of contact for our clients in the heart of Long Beach. This role offers adaptable hours to accommodate your lifestyle while delivering exceptional administrative support. If you thrive in fast-paced environments and excel at multitasking, this is your chance to make an immediate impact in a supportive, growth-oriented workplace.
Responsibilities
- Manage professional front desk operations including call screening, visitor greeting, and mail distribution
- Coordinate complex meeting schedules and room reservations across departments
- Handle confidential data entry and document management with precision
- Assist with vendor coordination and supply inventory management
- Support administrative tasks including report generation and appointment scheduling
- Maintain organized digital filing systems and document retrieval protocols
- Collaborate with team members to ensure seamless office operations
Qualifications
- Minimum 2 years professional receptionist or administrative experience
- Expertise in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal/written communication and phone etiquette
- Proven ability to multitask in high-volume environments
- Strong organizational skills with attention to detail
- Flexibility to work varied shifts including evenings/weekends
- Professional demeanor with client-facing experience
- Proficiency with office equipment and scheduling software