Job Description
Join our dynamic team as an Urgent Receptionist with flexible scheduling! We're seeking a polished professional to serve as the first point of contact at our prestigious downtown Portland office. This role offers adaptable hours (mornings/afternoons) while maintaining a high-energy, client-focused environment. Perfect for candidates seeking work-life balance without compromising impact.
Enjoy competitive compensation, comprehensive benefits package, and opportunities for growth within our expanding administrative network. Immediate start available for the right candidate who embodies exceptional service and organizational excellence.
Responsibilities
- Manage multi-line phone system and route calls to appropriate departments
- Greet visitors with professionalism and coordinate meeting schedules
- Process incoming/outgoing mail and manage office supplies inventory
- Maintain digital filing systems and assist with document preparation
- Coordinate courier services and travel arrangements for executives
- Support HR with new hire onboarding paperwork
- Collaborate with team on administrative projects and event coordination
Qualifications
- Minimum 2 years of receptionist/front desk experience
- Proficiency in Microsoft Office Suite and scheduling software
- Exceptional verbal/written communication skills
- Ability to multitask in fast-paced environments
- Professional appearance and demeanor
- Flexibility to work mornings, afternoons, or hybrid schedule
- High school diploma or equivalent; college degree preferred
- Portland metro area residency required