Job Description
Are you a meticulous organizer with a passion for exceptional customer service? Apex Administrative Services is currently seeking a highly organized and professional Part-Time Data Entry Clerk & Receptionist to join our growing team in Portland, Oregon.
In this hybrid role, you will serve as the first point of contact for our clients while ensuring our digital databases remain pristine. We are looking for a self-motivated individual who thrives in a fast-paced environment and can balance administrative tasks with front-desk responsibilities.
Why Join Us?
- Competitive hourly wage with flexible scheduling.
- Opportunity to work with a dynamic team in the heart of Portland.
- Professional development and training opportunities.
Responsibilities
- Accurately input, update, and maintain sensitive data in our database systems with a focus on 99.9% accuracy.
- Answer incoming phone calls, route inquiries, and greet visitors with a professional and welcoming demeanor.
- Manage incoming and outgoing mail, including sorting and distribution.
- Create, format, and proofread correspondence, reports, and presentations using Microsoft Office Suite.
- Schedule appointments and manage the company calendar to ensure optimal workflow.
- Assist with light bookkeeping tasks, such as processing invoices and expense reports.
Qualifications
- Proven experience in data entry, administrative support, or receptionist roles.
- High typing speed (minimum 45 WPM) with exceptional attention to detail.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Strong verbal and written communication skills.
- Ability to multitask effectively in a busy office environment.
- High school diploma or GED required; Associate degree preferred.