Job Description
Immediate Opening for Office Assistant in San Diego!
Pacific Business Solutions Inc. is seeking a highly organized Office Assistant to join our dynamic team immediately. This urgent full-time position offers competitive compensation and growth opportunities in a collaborative environment. If you thrive in fast-paced settings and excel at administrative excellence, apply today!
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate calendars, schedule meetings, and arrange travel logistics for executives
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional documents and reports
- Support accounting tasks including invoice processing and expense reports
- Assist in onboarding new hires and office orientation programs
- Maintain digital filing systems and ensure document confidentiality
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years of office administration or support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in high-pressure situations
- Knowledge of office equipment (printers, scanners, copiers)
- Proven problem-solving and customer service skills