Job Description
We're seeking a highly motivated Office Assistant to join our dynamic team immediately. This urgent opening offers competitive compensation and growth opportunities in a fast-paced corporate environment. As the first point of contact for clients and visitors, you'll ensure seamless office operations while supporting our executive team with administrative excellence. Join our Los Angeles office and become part of a company that values professionalism and innovation.
Responsibilities
- Manage front desk operations including call screening, visitor reception, and mail processing
- Coordinate calendars, schedule meetings, and arrange travel logistics for executives
- Maintain digital and physical filing systems with strict confidentiality protocols
- Process invoices, expense reports, and purchase orders with accuracy
- Support HR functions including onboarding paperwork and employee inquiries
- Order office supplies and manage vendor relationships
- Assist with special projects and event coordination as needed
Qualifications
- Minimum 2 years administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask in a fast-paced environment
- Professional demeanor with client-facing experience
- Associate's degree or equivalent certification preferred
- Must be available for immediate start