Job Description
Join our dynamic team in downtown Chicago as an Office Assistant! We're seeking a highly organized professional to provide critical administrative support in a fast-paced environment. This urgent opening offers immediate start with competitive compensation and growth opportunities. Perfect for detail-oriented individuals who thrive in collaborative settings.
Responsibilities
- Manage office communications including calls, emails, and correspondence
- Coordinate calendars, meetings, and travel arrangements for executives
- Maintain digital and physical filing systems with meticulous attention to detail
- Process invoices, expense reports, and financial documentation
- Prepare professional documents, presentations, and reports
- Order office supplies and manage inventory control
- Onboard new hires and assist with HR documentation
- Support cross-departmental projects and initiatives
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize tasks
- Strong written and verbal communication abilities
- Experience with office equipment (printers, scanners, multi-line phones)
- High school diploma or equivalent; associate's degree preferred
- Ability to maintain confidentiality in sensitive matters
- Proactive problem-solving approach and adaptability