Job Description
Join our dynamic team as an Office Assistant and become the heartbeat of our operations! We're urgently seeking a proactive professional to support our San Jose, VA office with exceptional administrative services. This full-time role offers competitive compensation, comprehensive benefits, and immediate start for the right candidate. You'll be instrumental in maintaining our efficient workflow, managing critical communications, and ensuring seamless daily operations. If you're organized, tech-savvy, and thrive in fast-paced environments, this is your opportunity to make an immediate impact!
Responsibilities
- Coordinate office calendars, schedule appointments, and manage meeting logistics
- Handle incoming communications (calls, emails, visitors) with professionalism and efficiency
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist in report preparation, document formatting, and correspondence management
- Manage office inventory, procurement of supplies, and vendor relationships
- Support HR functions including onboarding paperwork and employee inquiries
- Perform data entry and ensure accuracy of all office records and databases
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of administrative or office support experience
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational skills and ability to prioritize multiple tasks
- Strong written and verbal communication abilities
- Proven problem-solving and adaptability in changing environments
- Experience with office equipment (printers, scanners, phone systems)