Job Description
Join our dynamic team in San Jose as an Office Assistant with flexible scheduling options! We're urgently seeking a highly organized professional to support our fast-paced tech environment. This hybrid role offers competitive compensation, comprehensive benefits, and opportunities for growth. If you thrive in collaborative settings and excel at multitasking, we want to meet you!
Responsibilities
- Manage office operations including supply inventory and equipment maintenance
- Coordinate calendars, meetings, and travel arrangements for executive team
- Process invoices, expense reports, and financial documentation
- Serve as primary point of contact for client communications and inquiries
- Assist with onboarding processes and new employee orientation
- Prepare professional correspondence and presentations using MS Office Suite
- Maintain digital filing systems with strict confidentiality protocols
Qualifications
- 3+ years of administrative support experience in corporate settings
- Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision
- Experience with scheduling software (Calendly, etc.)
- Flexibility to adjust hours as needed (early mornings/late evenings)
- Valid California driver's license (occasional errands required)