Job Description
Join our dynamic team at Capitol Administrative Partners where we're urgently seeking a detail-oriented Office Assistant to support our operations across Washington DC and Northern Virginia. This immediate opening requires someone who thrives in fast-paced environments and excels at multitasking. You'll be the backbone of our daily operations, ensuring seamless administrative support for our growing client base. We offer a collaborative culture, competitive benefits, and opportunities for professional growth in the heart of the nation's capital.
Why Apply? We're expanding rapidly and need motivated professionals who can hit the ground running. Enjoy flexible scheduling options, hybrid work arrangements, and a supportive team environment. This role is perfect for career builders seeking hands-on experience in administrative excellence.
Responsibilities
- Manage calendars, scheduling, and meeting coordination for executive staff across DC and VA offices
- Handle incoming communications including calls, emails, and correspondence with professionalism
- Maintain digital and physical filing systems with meticulous attention to detail
- Process expense reports, invoices, and financial documentation accurately
- Coordinate office supplies inventory and vendor relationships
- Support onboarding processes for new hires with administrative paperwork
- Assist with event planning and logistics for client meetings and company functions
Qualifications
- Minimum 2 years of administrative support experience in office environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize multiple tasks
- Strong written and verbal communication abilities
- Experience with calendar management and scheduling software
- Ability to maintain confidentiality and handle sensitive information
- Proven problem-solving skills with attention to detail
- Flexibility to work across DC and Virginia locations as needed