Job Description
Join our dynamic team in Boston as an Office Assistant! We're urgently seeking a highly organized professional to provide essential administrative support. This full-time role offers competitive compensation and a collaborative work environment in downtown Boston. Ideal for detail-oriented individuals with strong communication skills and a passion for operational excellence.
Responsibilities
- Manage office operations including inventory, supply ordering, and equipment maintenance
- Coordinate calendars, schedule appointments, and arrange travel logistics
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare and distribute correspondence, reports, and confidential documents
- Support event coordination and meeting logistics for 10+ staff members
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with onboarding processes and new hire orientation tasks
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 3+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Proven problem-solving and multitasking capabilities
- Discretion in handling confidential information
- Professional demeanor with customer service focus