Job Description
Immediate Opening for Local Administrative Assistant in Jacksonville, FL!
Join our dynamic team at City Administrative Services, where we empower communities through efficient local governance. We're seeking a detail-oriented Administrative Assistant to support our operations center. This urgent hire requires immediate availability for a full-time position with competitive benefits and growth opportunities.
Our ideal candidate thrives in fast-paced environments, excels at multitasking, and takes pride in keeping administrative functions running smoothly. If you're passionate about serving Jacksonville residents and possess strong organizational skills, we encourage you to apply today!
Responsibilities
- Manage calendars, scheduling, and travel arrangements for department heads
- Handle incoming communications (phone, email, in-person) with professionalism
- Maintain digital and physical filing systems with strict confidentiality
- Prepare, edit, and distribute official correspondence and reports
- Coordinate office supplies inventory and procurement processes
- Assist with onboarding new team members and training programs
- Support budget tracking and expense report submissions
Qualifications
- Minimum 2 years administrative support experience required
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional time management and organizational abilities
- Strong written and verbal communication skills
- Ability to maintain confidentiality and handle sensitive information
- Associate's degree or relevant certification preferred
- Knowledge of Jacksonville municipal processes a plus