Job Description
Join our dynamic team as a Local Administrative Assistant in Indianapolis! We're urgently seeking a detail-oriented professional to support our operations with a flexible schedule option. This role offers hybrid work arrangements with core hours in-office and remote flexibility. Be part of a growing organization committed to community impact and professional development.
Responsibilities
- Manage calendars, scheduling, and travel arrangements for department executives
- Coordinate cross-functional meetings and maintain accurate meeting documentation
- Handle confidential data entry, filing, and record-keeping systems
- Serve as primary point of contact for internal and external stakeholder communications
- Process invoices, expense reports, and procurement requests
- Support onboarding and training initiatives for new team members
- Assist with special projects and event coordination as needed
Qualifications
- Minimum 2 years administrative support experience in local government or corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Proven experience with scheduling software (e.g., Calendly, Outlook)
- Ability to maintain confidentiality and handle sensitive information
- Flexible availability to cover core business hours (9 AM - 4 PM)
- Associate degree or equivalent professional certification preferred