Job Description
Join our dynamic team at Premier Administrative Solutions as an Urgently Hiring Receptionist in Mesa, AZ! We're seeking a detail-oriented professional with exceptional data entry skills to serve as the first point of contact for our clients. This role combines front-desk excellence with precise administrative support, making it ideal for candidates who thrive in fast-paced environments. If you possess strong organizational abilities and a passion for seamless client experiences, apply today to secure your spot in this critical position!
Responsibilities
- Manage front desk operations including greeting visitors, answering calls, and directing inquiries to appropriate personnel
- Perform accurate data entry for client information, schedules, and administrative records
- Coordinate office communications, including email management and calendar scheduling
- Handle incoming/outgoing mail and package deliveries with proper documentation
- Maintain organized filing systems (physical and digital) for quick document retrieval
- Assist with basic bookkeeping tasks and expense report processing
- Support office equipment maintenance and supply inventory management
- Collaborate with team members to ensure smooth daily operations
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years receptionist or administrative experience
- Proficient in data entry with proven accuracy (minimum 8,000 keystrokes/hour)
- Expertise in Microsoft Office Suite (Outlook, Word, Excel) and CRM software
- Exceptional communication skills and professional phone etiquette
- Strong multitasking ability with attention to detail in high-pressure situations
- Basic bookkeeping knowledge and familiarity with office protocols
- Positive attitude with problem-solving capabilities