Job Description
Pacific Tech Solutions is a rapidly growing enterprise in San Jose seeking a highly organized and professional Receptionist to join our team immediately. If you excel at creating a welcoming atmosphere and possess exceptional administrative skills, we want to hear from you. This is a fantastic opportunity to work in a supportive environment with room for growth.
We are currently expanding our operations and urgently hiring for this key role. The ideal candidate will be the face of our company, ensuring every visitor feels valued and every internal communication flows smoothly.
Responsibilities
- Greet and Welcome: Provide a warm, professional welcome to all visitors, clients, and employees, managing the front desk with a smile.
- Phone Management: Answer incoming calls in a timely and courteous manner, screen calls, and transfer to the appropriate department or take detailed messages.
- Administrative Support: Handle mail, packages, and couriers; manage the reception area to ensure it is clean, organized, and fully stocked.
- Scheduling: Assist in scheduling meetings and managing the company calendar to ensure efficient workflow.
- Office Coordination: Support office operations by maintaining files, ordering supplies, and coordinating with other departments as needed.
- Event Support: Assist with the organization of company events and meetings, including setup and teardown.
Qualifications
- Experience: Minimum of 1-2 years of experience in a receptionist, administrative assistant, or front desk role.
- Education: High School Diploma or GED required; additional certification in office management is a plus.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and general computer literacy.
- Communication: Excellent verbal and written communication skills with a professional phone manner.
- Organization: Strong multitasking abilities and the ability to prioritize tasks effectively in a fast-paced environment.
- Interpersonal: A friendly, approachable, and professional demeanor with a strong customer service focus.