Job Description
Are you an organized professional ready for an immediate start?
Capital Office Solutions is currently seeking a reliable and proactive Office Assistant to join our team in Washington, DC. If you thrive in a dynamic environment and have a keen eye for detail, we want to meet you.
We offer a competitive salary, a supportive work culture, and the opportunity to grow within a stable organization.
Key Responsibilities:
- Administrative Support: Manage incoming calls, emails, and general correspondence with a professional and welcoming tone.
- Document Management: Handle data entry, file organization, and ensure all digital and physical records are accurate and up-to-date.
- Meeting Coordination: Schedule appointments, organize conference rooms, and prepare meeting materials for executive briefings.
- Office Operations: Monitor office supplies, coordinate with vendors for maintenance, and ensure a clean and efficient workspace.
- Customer Service: Assist visitors and employees with inquiries, directing them to the appropriate departments.
- Reporting: Assist in the preparation of daily reports and basic financial documentation.
Responsibilities
- Manage incoming calls and emails professionally.
- Perform data entry and maintain accurate digital records.
- Handle incoming mail, packages, and distribute them appropriately.
- Schedule appointments and manage the company calendar.
- Assist with basic accounting tasks like invoicing and expense reports.
- Prepare meeting rooms and materials for daily briefings.
Qualifications
- High school diploma or GED equivalent.
- Proven experience as an Office Assistant or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong verbal and written communication skills.
- Ability to prioritize tasks and work independently.
- Reliable transportation and punctuality.