Job Description
Join our dynamic team as an Office Assistant at Pacific Business Solutions Inc. in the heart of San Diego! We're urgently seeking a highly organized professional to support our daily operations with exceptional administrative excellence. This is a full-time, on-site position offering competitive compensation, comprehensive benefits, and a collaborative work environment. If you thrive in fast-paced settings and possess strong multitasking abilities, we encourage you to apply immediately.
Responsibilities
- Manage incoming communications (calls, emails, correspondence) with professionalism and timeliness
- Coordinate calendars, schedule appointments, and organize meetings for executives
- Prepare, edit, and distribute confidential documents and reports
- Oversee office supplies inventory and procurement processes
- Maintain digital filing systems and ensure data accuracy
- Assist with onboarding processes and new employee orientation
- Support event coordination and office logistics for 50+ employees
Qualifications
- Minimum 2 years of professional office administration experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional attention to detail and organizational skills
- Strong written and verbal communication abilities
- Ability to prioritize tasks in high-pressure environments
- Experience handling confidential information with discretion
- Associates degree in Business Administration or related field preferred