Job Description
We are currently seeking a highly organized and proactive Office Assistant to join our dynamic team in New York City. This is an urgent hiring opportunity for a dedicated professional who excels in a fast-paced corporate environment.
As part of our Office Support team, you will play a crucial role in maintaining our office operations and ensuring our administrative processes run smoothly. If you are looking for a stable role with growth potential, apply today!
Responsibilities
- Manage incoming calls and route inquiries to the appropriate departments with a professional and courteous tone.
- Perform general clerical duties including data entry, filing, photocopying, and scanning documents.
- Assist with the preparation of meeting rooms, including setting up audio-visual equipment and refreshments.
- Order and maintain office supplies, ensuring inventory levels are sufficient for daily operations.
- Support the HR department with recruitment tasks, such as scheduling interviews and preparing candidate packets.
- Handle correspondence, including drafting emails and responding to client inquiries.
- Assist in the preparation of weekly reports and presentations using Microsoft Office Suite.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Proven experience as an Office Assistant, Administrative Assistant, or in a similar support role.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and basic computer skills.
- Excellent verbal and written communication skills with a focus on professionalism.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Ability to work independently as well as collaboratively within a team setting.
- Attention to detail and a problem-solving mindset are essential.