Job Description
We are seeking a highly motivated Office Assistant to join our dynamic team in Seattle. This urgent full-time position offers an excellent opportunity to support our office operations with professionalism and efficiency. You will be the first point of contact for clients and visitors, ensuring smooth daily workflows. If you're detail-oriented, proactive, and thrive in a fast-paced environment, we encourage you to apply immediately.
Responsibilities
- Manage incoming communications (phone, email, mail) and prioritize inquiries
- Coordinate schedules, appointments, and meeting logistics for executives
- Maintain organized digital and physical filing systems
- Assist with onboarding processes and new employee orientations
- Prepare correspondence, reports, and presentations using Microsoft Office Suite
- Coordinate office supply inventory and vendor relationships
- Support event planning and departmental coordination tasks
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years of office administration experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize deadlines in a busy setting
- Professional demeanor and customer service orientation
- Valid Washington State driver's license (if local travel required)