Job Description
Join our dynamic team in Charlotte, NC! We're urgently seeking a detail-oriented Office Assistant to support our fast-paced operations. This immediate full-time role offers competitive compensation, growth opportunities, and a collaborative environment. If you're organized, proactive, and thrive in administrative settings, apply today!
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate calendars, schedule appointments, and arrange travel logistics for executives
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Handle confidential data entry, filing systems, and record-keeping compliance
- Support customer service inquiries via phone/email and resolve administrative issues
- Assist with onboarding processes and new hire orientation materials
- Collaborate with department heads on project documentation and meeting preparation
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 3+ years of administrative support experience in professional settings
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written/verbal communication and interpersonal abilities
- Ability to multitask, prioritize, and meet deadlines in high-pressure environments
- Experience with office equipment (copiers, scanners, phone systems)
- Basic knowledge of bookkeeping principles and office budget tracking