Job Description
Join our dynamic team in Chicago's thriving business district! We're seeking a highly organized Office Assistant to support our growing operations. This urgent opening offers immediate start and competitive benefits including health insurance, 401k matching, and paid time off. Apply today to join our collaborative work environment where your skills make a real impact!
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate calendars, schedule meetings, and arrange travel logistics for executives
- Handle incoming communications via phone, email, and in-person inquiries with professionalism
- Prepare and distribute confidential documents, reports, and correspondence
- Support administrative functions including data entry, filing, and record-keeping
- Assist with onboarding new hires and office orientation processes
- Collaborate with departments to ensure seamless workflow coordination
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor with customer service focus
- High school diploma or equivalent required; associate's degree preferred