Job Description
Join our dynamic team as an Office Assistant in the heart of Boston! We're seeking a highly organized professional to provide essential administrative support across multiple departments. This urgent hiring opportunity offers competitive compensation, comprehensive benefits, and a collaborative work environment in downtown Boston. If you're detail-oriented with a passion for seamless operations, we encourage you to apply today!
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and facility maintenance
- Coordinate calendars, schedule meetings, and arrange travel logistics for executive staff
- Handle confidential data entry, filing, and document management using Microsoft Office Suite
- Serve as primary point of contact for internal/external communications via phone and email
- Assist in onboarding new hires and coordinate office events
- Process invoices, expense reports, and basic bookkeeping tasks
- Support HR initiatives including benefits administration and compliance documentation
Qualifications
- 3+ years of proven experience in administrative support or office coordination
- Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and office equipment
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Associate's degree or equivalent professional certification preferred
- Ability to maintain confidentiality and exercise discretion with sensitive information
- Flexibility to work occasional evenings for special events or deadlines