Job Description
We are urgently hiring a professional and welcoming Local Receptionist to join our team in the heart of Chicago, IL. If you are looking for a stable role with a flexible schedule and a collaborative environment, we want to meet you!
As the face of our company, you will play a crucial role in ensuring our operations run smoothly while providing exceptional service to our clients and visitors. This is a fantastic opportunity for someone organized, proactive, and eager to grow in the administrative field.
Responsibilities
- Front Desk Management: Greet and welcome all visitors with a warm and professional demeanor, directing them to the appropriate person or area.
- Phone Support: Answer and screen incoming calls efficiently, take detailed messages, and transfer calls to the correct departments.
- Administrative Coordination: Manage calendars, schedule appointments, and coordinate meeting room bookings.
- Document Management: Handle data entry, file organization, and prepare correspondence or reports as needed.
- Customer Service: Assist clients and guests with inquiries, ensuring a positive experience every time.
- Office Operations: Maintain the reception area in a neat and organized manner, and handle incoming and outgoing mail.
Qualifications
- Experience: Previous experience as a receptionist or in an administrative support role is preferred but not required for the right candidate.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Communication: Excellent verbal and written communication skills with a professional phone manner.
- Reliability: Ability to arrive on time and adhere to a consistent work schedule.
- Attitude: A friendly, outgoing personality with a strong customer-service focus.
- Flexibility: Willingness to adapt to a flexible schedule to meet business needs.