Job Description
Immediate opportunity for a dynamic Administrative Assistant in Philadelphia, PA! Join our growing team and become the backbone of our daily operations. We're seeking a highly organized professional to support our local office with exceptional administrative support. This urgent hiring position offers competitive compensation, comprehensive benefits, and career growth opportunities in a collaborative environment.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare and distribute correspondence, reports, and confidential documents
- Maintain digital and physical filing systems with meticulous attention to detail
- Coordinate office supplies inventory and procurement processes
- Assist with onboarding new employees and orientation materials
- Support event planning and logistics for local community initiatives
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to handle sensitive information with discretion
- Associate's degree or relevant certification preferred
- Experience with scheduling software (e.g., Calendly, Doodle)