Job Description
We're urgently seeking a detail-oriented Administrative Assistant to join our Philadelphia team. This full-time role offers a flexible schedule to support work-life balance while delivering critical administrative support to our local operations. Join a dynamic community-focused organization where your organizational skills make an immediate impact.
Responsibilities
- Manage daily office operations including scheduling, correspondence, and record maintenance
- Coordinate calendars and meetings for department heads using Microsoft Outlook
- Process invoices, expense reports, and financial documentation
- Support onboarding and HR paperwork for new local staff members
- Prepare professional documents, presentations, and reports
- Act as primary point of contact for internal and external communications
- Assist with event planning and logistics for community programs
Qualifications
- Minimum 2 years administrative support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational and time management abilities
- Strong written and verbal communication skills
- Ability to prioritize tasks in a fast-paced environment
- Associates degree or equivalent combination of education/experience
- Experience with scheduling software (e.g., Calendly) preferred