Job Description
Join our dynamic team at Boston Business Solutions Inc. as an Entry-Level Receptionist! We're seeking a friendly and detail-oriented professional to be the first point of contact for our clients. This role is perfect for career starters looking to develop administrative expertise while supporting our fast-paced operations. You'll gain hands-on experience in client relations, scheduling, and critical data management. Our comprehensive training program ensures you'll master essential skills while contributing to our company's success. If you're passionate about providing exceptional service and have a keen eye for accuracy, this is your opportunity to launch a rewarding career in Boston's thriving business district.
Responsibilities
- Manage front desk operations including greeting visitors, answering multi-line phone systems, and routing communications
- Perform accurate data entry of client information, meeting schedules, and correspondence into CRM systems
- Coordinate office calendars, meeting room reservations, and travel arrangements for executive staff
- Handle incoming/outgoing mail and packages with proper documentation and distribution
- Maintain organized filing systems both physical and digital for confidential company records
- Assist with basic office supply inventory management and equipment maintenance requests
- Support administrative projects including document preparation and report formatting
Qualifications
- No prior experience required - comprehensive training provided!
- Proficient in typing (minimum 40 WPM) with exceptional attention to detail
- Basic knowledge of Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational skills with ability to multitask in a busy environment
- Professional communication style with excellent customer service mindset
- Ability to maintain confidentiality and handle sensitive information
- High school diploma or equivalent required
- Reliable transportation to downtown Boston location