Job Description
We are currently seeking a highly organized and proactive Administrative Assistant to join our expanding team. This is an urgent hiring opportunity for a reliable professional who thrives in a fast-paced environment. We offer a flexible schedule designed to accommodate your personal needs while delivering top-tier support to our operations.
Located in the heart of Philadelphia, PA, and serving the broader Maryland and Pennsylvania region, our company is dedicated to excellence and efficiency. If you possess exceptional organizational skills and a customer-first attitude, we want to hear from you immediately.
Why Apply?
- Flexible Work Hours: Achieve a healthy work-life balance with a schedule tailored to your needs.
- Competitive Pay: Earn between $18.00 and $24.00 per hour based on experience.
- Urgent Start: Immediate openings available for qualified candidates.
Responsibilities
- Manage complex calendars, schedule appointments, and coordinate meetings efficiently.
- Handle incoming communications, including emails, phone calls, and inquiries, with a professional demeanor.
- Prepare, organize, and maintain accurate records, reports, and filing systems (digital and physical).
- Assist in data entry tasks and generate basic reports using Microsoft Office Suite.
- Coordinate travel arrangements, including flights, hotels, and itineraries.
- Support the executive team with special projects and ad-hoc administrative duties.
- Maintain a professional reception area and greet visitors courteously.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong attention to detail and excellent time management skills.
- Ability to work independently and prioritize tasks in a dynamic environment.
- Excellent verbal and written communication skills.
- Must be available for a flexible schedule, including occasional evenings or weekends.