Job Description
We are currently looking for a detail-oriented and proactive Administrative Assistant to join our team in Chicago, Illinois. This is an urgent hiring opportunity for a dedicated professional to support our daily office operations and ensure seamless administrative functions.
In this role, you will be the first point of contact for our team, managing schedules, coordinating communications, and assisting with essential office duties. If you are a self-starter with exceptional organizational skills and a passion for office management, we want to hear from you.
Responsibilities
- Manage daily office operations and ensure a smooth workflow for all departments.
- Coordinate executive calendars, schedule meetings, and arrange domestic and international travel.
- Handle incoming communications, including emails and phone calls, with a high level of professionalism.
- Prepare, proofread, and distribute internal correspondence, reports, and presentations.
- Assist with data entry, record-keeping, and maintaining digital filing systems.
- Order and maintain office supplies, equipment, and inventory.
- Support special projects and ad-hoc administrative tasks as needed.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration preferred.
- Minimum of 2 years of experience in an administrative support or office assistant role.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.
- Strong verbal and written communication skills with the ability to interact with diverse stakeholders.
- Exceptional organizational skills and attention to detail.
- Ability to multitask effectively in a fast-paced, deadline-driven environment.