Job Description
Join our dynamic team as an Executive Receptionist at Pacific Global Partners! We're urgently seeking a polished professional to serve as the first point of contact for our prestigious clients. This high-impact role combines exceptional administrative support with executive-level client relations in our downtown San Francisco headquarters. If you thrive in fast-paced environments and possess impeccable communication skills, this is your opportunity to shine!
Responsibilities
- Manage multi-line phone system with flawless call routing and professional etiquette
- Coordinate executive calendar scheduling across multiple departments
- Greet VIP clients and visitors with exceptional hospitality
- Process incoming/outgoing mail and manage office supply inventory
- Coordinate travel arrangements and expense reports for executives
- Oversee conference room bookings and meeting setup logistics
- Maintain security protocols for visitor access and sensitive documents
Qualifications
- Minimum 3 years of executive receptionist experience in professional services
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional verbal/written communication and interpersonal skills
- Ability to maintain composure under pressure during peak business hours
- Discretion handling confidential information and sensitive matters
- Proven experience coordinating complex schedules and logistics
- Associates degree in Business Administration or related field preferred