Job Description
Join our dynamic team at Pacific Bay Partners as an Executive Administrative Assistant in the heart of San Jose! We're urgently seeking a highly organized professional to provide critical support to our executive leadership team. This role offers a competitive salary, comprehensive benefits, and the opportunity to thrive in a fast-paced corporate environment. If you excel at multitasking and possess exceptional communication skills, we encourage you to apply immediately.
Responsibilities
- Manage complex calendars, coordinate meetings, and arrange travel logistics for executives
- Prepare and edit confidential documents, reports, and presentations
- Serve as primary point of contact for internal and external communications
- Oversee office operations, including supply inventory and vendor management
- Coordinate special projects and events as directed by leadership
- Maintain digital filing systems and ensure data security compliance
- Support onboarding processes for new team members
Qualifications
- Minimum 3 years of executive administrative experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to handle sensitive information with discretion and professionalism
- Strong organizational skills with attention to detail
- Experience coordinating complex schedules and logistics
- Bachelor's degree or equivalent professional certification preferred