Job Description
Join our dynamic team as an Executive Administrative Assistant in the heart of San Antonio! We're urgently seeking a highly organized professional to provide critical support to our C-suite executives. This is a high-impact role requiring exceptional multitasking abilities and discretion. You'll be the backbone of our operations, ensuring seamless communication and efficient workflow across departments. If you thrive in fast-paced environments and possess impeccable attention to detail, we want to hear from you immediately!
Responsibilities
- Manage executive calendars, scheduling appointments, and prioritizing conflicting demands
- Prepare confidential reports, presentations, and correspondence using Microsoft Office Suite
- Coordinate complex domestic and international travel arrangements including logistics and itineraries
- Act as primary point of contact for internal and external stakeholders
- Oversee office inventory management and vendor relationships
- Assist in budget tracking and expense report processing
- Coordinate departmental meetings and take detailed minutes
Qualifications
- Minimum 5 years of administrative support experience at executive level
- Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills
- Proven ability to handle sensitive information with discretion
- Advanced organizational skills with attention to detail
- Experience managing complex calendars and travel logistics
- Ability to work independently with minimal supervision