Job Description
Join our dynamic team as an Administrative Assistant in the heart of Manhattan! We're urgently hiring for a flexible schedule position supporting C-suite executives. Enjoy hybrid work arrangements with core hours in our NYC office. If you're organized, tech-savvy, and thrive in fast-paced environments, this is your opportunity to make an impact. Immediate start available!
Responsibilities
- Manage executive calendars, travel arrangements, and meeting coordination
- Prepare confidential correspondence, reports, and presentations using MS Office Suite
- Oversee office operations, inventory management, and vendor relationships
- Handle incoming communications, prioritize inquiries, and resolve administrative issues
- Coordinate departmental projects and assist with budget tracking
- Maintain digital filing systems and ensure data security compliance
- Support onboarding processes and new hire orientation
Qualifications
- Associate's degree or equivalent administrative certification required
- 3+ years experience supporting senior executives in corporate environments
- Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Proven ability to manage competing priorities in deadline-driven settings
- Discretion handling confidential information and sensitive matters
- Flexibility to work extended hours during peak periods
- Experience with office management software (e.g., Asana, Trello)