Job Description
We're seeking a highly organized Administrative Assistant to join our dynamic team in Virginia Beach. This urgent hiring position requires exceptional multitasking abilities and a proactive approach to office management. Enjoy competitive compensation and immediate start in a fast-paced corporate environment.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications, including calls, emails, and mail with professionalism
- Prepare and distribute confidential documents, reports, and correspondence
- Oversee office inventory management and procurement of supplies
- Coordinate meetings, take detailed minutes, and follow up on action items
- Maintain digital filing systems and ensure data accuracy
- Provide administrative support to department heads as needed
Qualifications
- Minimum 3 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to handle sensitive information with discretion
- Associate's degree or equivalent certification preferred
- Experience with office management software (e.g., Salesforce, Asana)