Job Description
We're seeking a highly organized Administrative Assistant to join our dynamic team in Tampa, FL. This urgent hiring opportunity requires a proactive professional who thrives in fast-paced environments and excels at keeping operations running smoothly. You'll be the backbone of our office, ensuring seamless communication, efficient workflows, and exceptional support across all departments.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and handle travel arrangements
- Process incoming communications (phone, email, mail) with professionalism and urgency
- Prepare confidential documents, reports, and presentations using Microsoft Office Suite
- Oversee office inventory, supply management, and vendor relationships
- Coordinate cross-departmental projects and track critical deadlines
- Support HR functions including onboarding, scheduling, and record maintenance
Qualifications
- Minimum 3 years administrative support experience in corporate or professional services
- Expert proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
- Proven ability to manage competing priorities with exceptional time management
- Strong attention to detail with accuracy in data entry and document preparation
- Excellent written/verbal communication skills and discretion with confidential information
- Associates degree or higher preferred; equivalent professional experience accepted