Job Description
Join our dynamic team at Pioneer Solutions Group as an Administrative Assistant in Seattle! We're seeking a highly organized professional to support our executives and ensure seamless office operations. This urgent opening requires immediate availability and offers competitive benefits, career growth, and a collaborative work environment in the heart of downtown Seattle.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and edit confidential documents, reports, and presentations with precision
- Oversee office inventory, procurement, and vendor relationships
- Serve as primary point of contact for internal and external communications
- Coordinate team meetings, events, and logistics with attention to detail
- Implement and maintain efficient filing systems (digital and physical)
- Support onboarding processes and HR administrative tasks
Qualifications
- 3+ years of administrative assistant or office management experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and ability to multitask in fast-paced environments
- Strong written and verbal communication skills
- Discretion with confidential information and sensitive data
- Associate's degree or equivalent professional certification required
- Experience with calendar management software (e.g., Calendly, Doodle)