Job Description
Are you ready to make an immediate impact?
Apex Business Solutions is currently urgently hiring a highly organized Administrative Assistant to join our dynamic team in Oklahoma City, OK. If you are looking for a stable position with immediate start opportunities and a chance to showcase your exceptional organizational skills, we want to hear from you.
As an Administrative Assistant, you will be the backbone of our daily operations, ensuring smooth communication and efficient workflow. We offer a competitive salary package, comprehensive benefits, and a collaborative work environment.
Why Join Us?
- Immediate hiring process with quick turnaround.
- Competitive hourly wage ($18.00 - $24.00).
- Comprehensive health and wellness benefits.
- Career growth opportunities within a growing company.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, and coordinate travel arrangements for executive staff.
- Communication Hub: Act as the primary point of contact for internal and external stakeholders via phone and email.
- Documentation: Draft, proofread, and edit correspondence, reports, and presentations using Microsoft Office Suite.
- Record Management: Maintain accurate digital and physical filing systems to ensure efficient document retrieval.
- Office Operations: Oversee office supply inventory, manage vendor relationships, and ensure a professional workspace environment.
- Event Coordination: Assist in planning and logistics for company events and client meetings.
- Data Entry: Process invoices, expense reports, and other administrative data with high accuracy.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree or Bachelor’s degree in Business Administration preferred.
- Experience: Minimum of 2 years of experience in an administrative support or executive assistant role.
- Technical Skills: Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) and basic accounting software.
- Soft Skills: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to prioritize multiple tasks in a fast-paced environment.
- Reliability: Must be punctual, dependable, and able to work independently with minimal supervision.
- Location: Must reside in or willing to commute to Oklahoma City, OK.