Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Omaha, NE. This is an urgent hire position offering a competitive salary, comprehensive benefits package, and the opportunity to work in a fast-paced professional environment.
As the face of our office, you will play a crucial role in ensuring our daily operations run smoothly. If you excel at multitasking, possess exceptional communication skills, and are ready to make an immediate impact, we want to hear from you.
Responsibilities
- Calendar Management: Manage complex calendars, schedule meetings, and coordinate travel arrangements for senior staff.
- Communication: Handle incoming and outgoing communications, including email, phone calls, and mail, ensuring a professional image.
- Document Management: Prepare, proofread, and edit correspondence, reports, and presentations with a high degree of accuracy.
- Data Entry & Records: Maintain accurate digital and physical records, including filing systems and databases.
- Meeting Support: Organize and facilitate meetings, take minutes, and distribute action items promptly.
- Office Support: Order and maintain office supplies, manage inventory, and assist with basic accounting tasks like expense reports.
- Special Projects: Assist management with ad-hoc projects and special events as needed.
Qualifications
- Experience: Minimum of 2 years of administrative experience in a professional setting.
- Education: High school diploma or GED required; Associate's degree preferred.
- Software Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Skills: Strong typing skills (45+ WPM) and exceptional attention to detail.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Proven ability to prioritize tasks and manage time effectively in a fast-paced environment.