Job Description
Join a Leading Team in San Jose, CA!
Apex Business Solutions is currently urgently hiring a proactive Administrative Assistant to support our executive team. We value flexibility, efficiency, and a modern approach to office management. If you thrive in a fast-paced environment and possess exceptional organizational skills, we want to meet you.
Why Apply?
- Flexible schedule options to balance work and life.
- Competitive hourly rate in the heart of Silicon Valley.
- Opportunity to work with cutting-edge technology.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements.
- Prepare and distribute internal communications, including reports and presentations.
- Handle incoming inquiries via phone and email with a high level of professionalism.
- Assist in data entry and maintain accurate digital and physical filing systems.
- Prepare meeting agendas and take detailed minutes when required.
- Order office supplies and manage vendor relationships.
Qualifications
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively in a dynamic environment.
- High school diploma or equivalent; Associate's degree preferred.
- Experience with project management tools is a plus.