Job Description
Join our dynamic team as an Administrative Assistant in the heart of New York City! We're urgently seeking a highly organized professional to support our fast-paced operations with a flexible schedule. This is a rare opportunity to make an immediate impact while enjoying work-life balance through adaptable hours. If you thrive in collaborative environments and excel at multitasking, apply now to secure your position with one of NYC's leading firms.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle confidential correspondence, documents, and sensitive information
- Prepare and edit professional communications, reports, and presentations
- Coordinate travel arrangements and logistics for staff and clients
- Oversee office supplies inventory and procurement processes
- Provide exceptional customer service to internal and external stakeholders
- Assist with onboarding processes and new employee orientation
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and meet tight deadlines
- Experience with scheduling software (e.g., Calendly, Microsoft Bookings)
- Flexibility to adapt to changing priorities and schedules
- Associate's degree or equivalent professional certification preferred