Job Description
Join our dynamic team as an Administrative Assistant in the heart of New York City! We're urgently seeking a highly organized professional to support our executive operations with a flexible schedule option. This is an immediate opportunity to make a significant impact in a fast-paced environment.
Why Join Us? Enjoy competitive compensation, comprehensive benefits, and the flexibility to maintain work-life balance. Perfect for candidates seeking stability with adaptable hours.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Coordinate office operations including supply inventory, vendor relationships, and facility management
- Act as primary point of contact for internal and external communications
- Maintain confidential records and ensure compliance with company policies
- Support departmental projects with research, data compilation, and presentation preparation
- Streamline administrative workflows to enhance operational efficiency
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage multiple deadlines
- Discretion and professionalism handling sensitive information
- Experience with calendar management and travel coordination
- Flexibility to adapt to changing priorities and schedules