Job Description
Are you a detail-oriented professional looking for an urgent opportunity to make a tangible impact? Apex Administrative Solutions is seeking a dedicated Administrative Assistant and Data Entry Specialist to join our dynamic team in Omaha. In this pivotal role, you will be the backbone of our daily operations, ensuring seamless communication and maintaining the integrity of our critical data.
We offer a competitive salary, a collaborative work environment, and the chance to grow within a rapidly expanding organization. If you possess a strong command of Microsoft Office and have a passion for organization, we want to hear from you immediately.
Responsibilities
- Perform high-volume data entry with a focus on accuracy and speed, ensuring all records are up-to-date.
- Manage incoming communications, including email, phone calls, and mail, routing inquiries to the appropriate departments.
- Schedule and coordinate appointments and meetings for executive staff, managing calendars efficiently.
- Maintain and organize physical and digital filing systems to ensure quick retrieval of documents.
- Prepare reports and presentations using Microsoft Excel and PowerPoint.
- Assist with general office duties, such as inventory management and supply ordering.
- Support project teams by gathering data and compiling necessary documentation.
Qualifications
- High School Diploma or equivalent required; Associate’s degree in Business Administration preferred.
- Proven experience in administrative support, data entry, or a similar role (1+ years preferred).
- Proficiency in MS Office Suite, particularly advanced Excel skills (VLOOKUP, Pivot Tables).
- Strong attention to detail and the ability to detect errors in data.
- Excellent time management skills with the ability to prioritize tasks in a fast-paced environment.
- Professional communication skills, both written and verbal.