Job Description
We're urgently seeking a detail-oriented Administrative Assistant with exceptional data entry skills to join our dynamic team in San Jose. This high-impact role requires precision, efficiency, and the ability to manage critical municipal records. If you thrive in fast-paced environments and have a passion for accuracy, apply now!
Responsibilities
- Accurately input and maintain sensitive municipal databases with zero tolerance for errors
- Process and reconcile high-volume transactional records daily
- Generate comprehensive reports using Excel and proprietary software
- Coordinate cross-departmental communications and scheduling
- Manage confidential files with strict compliance protocols
- Support document management systems with digital archiving
- Assist with onboarding and training for new administrative staff
Qualifications
- Minimum 2 years verified data entry experience with 10,000+ keystrokes/minute
- Expert proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Proven ability to maintain 99.5% data accuracy in high-volume environments
- Strong organizational skills with attention to minute details
- Ability to prioritize tasks under tight deadlines with minimal supervision
- Familiarity with municipal or government document systems preferred
- Professional certification in data management (e.g., CDM) a plus