Job Description
We're urgently seeking a detail-oriented Administrative Assistant to join our dynamic team in Boston. This critical role supports daily operations across multiple departments, ensuring seamless workflow and exceptional office support. If you thrive in fast-paced environments and excel at multitasking, apply now to become an integral part of our growing organization!
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate complex meeting logistics
- Handle incoming communications, screen calls, and draft professional correspondence
- Prepare, edit, and distribute confidential documents and reports with precision
- Oversee office inventory, procurement, and vendor relationship management
- Support team coordination for events, travel arrangements, and departmental projects
- Maintain digital filing systems and ensure data security compliance
- Assist with onboarding processes and new employee orientation
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- 3+ years of progressive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Proven ability to manage competing priorities under tight deadlines
- Experience with office management software (e.g., Asana, Trello, Salesforce)