Job Description
We are seeking a highly motivated Administrative Assistant to join our dynamic team in Baltimore. This urgent opening requires a proactive professional who excels in fast-paced environments. You'll be the backbone of our office, ensuring seamless operations and exceptional support. If you're detail-oriented, tech-savvy, and passionate about efficiency, we want to hear from you!
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex travel arrangements
- Prepare, edit, and distribute professional correspondence and reports
- Oversee office inventory and procurement of supplies
- Act as primary point of contact for internal and external stakeholders
- Organize digital filing systems and maintain confidential records
- Coordinate meetings, including setup, materials, and minute-taking
- Support department heads with ad-hoc projects and administrative tasks
Qualifications
- Minimum 3 years of administrative experience in corporate settings
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Experience with scheduling tools (e.g., Calendly, Doodle)
- Ability to prioritize tasks in high-pressure situations
- Associate's degree or equivalent professional certification