Job Description
We're urgently seeking a highly organized Administrative Assistant to join our dynamic Boston team. This critical role requires exceptional multitasking abilities and a proactive approach to office operations. You'll be the backbone of our daily operations, ensuring seamless coordination across departments while maintaining a professional and efficient work environment. If you thrive in fast-paced settings and excel at supporting team success, we want to hear from you immediately!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle incoming communications, including phone calls, emails, and correspondence with professionalism
- Prepare and edit confidential documents, reports, and presentations using Microsoft Office Suite
- Organize and maintain physical and digital filing systems with meticulous attention to detail
- Coordinate office logistics including supply inventory, equipment maintenance, and vendor relationships
- Assist with onboarding processes, new hire orientations, and training coordination
- Support departmental projects by conducting research, compiling data, and creating progress reports
Qualifications
- Minimum 3 years of proven administrative support experience in a corporate setting
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional written and verbal communication skills with polished business etiquette
- Strong organizational abilities with demonstrated success in multitasking and prioritization
- Discretion and confidentiality when handling sensitive information and executive matters
- Associate's degree or equivalent professional certification required (Bachelor's preferred)
- Proactive problem-solving skills and ability to anticipate operational needs
- Experience with office management software (e.g., Asana, Trello, or Salesforce) a plus