Job Description
We're urgently seeking a dynamic Administrative Assistant to join our vibrant Austin team! As the backbone of our office operations, you'll ensure seamless daily workflows while supporting our executive team with exceptional professionalism. If you thrive in fast-paced environments and excel at multitasking, this is your opportunity to make an immediate impact. Enjoy competitive benefits, modern workspace, and a collaborative culture that values growth.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meeting logistics
- Handle confidential correspondence, documents, and sensitive information with discretion
- Process invoices, expense reports, and financial transactions with precision
- Coordinate office supplies, equipment maintenance, and vendor relationships
- Support onboarding processes and maintain comprehensive HR records
- Conduct research and prepare detailed reports for leadership review
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Minimum 3 years of administrative support experience in corporate settings
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Proven ability to manage competing priorities under tight deadlines
- Experience handling confidential information with discretion
- Associates degree or equivalent professional certification required