Job Description
Immediate Opening: Administrative Assistant Needed in San Diego!
We're seeking a highly organized Administrative Assistant to join our dynamic team at Pacific Business Solutions. This urgent full-time position offers competitive compensation, comprehensive benefits, and the opportunity to work in a fast-paced corporate environment.
As a key member of our office support team, you'll ensure seamless daily operations while providing exceptional administrative support to executives and department heads. The ideal candidate thrives in deadline-driven environments and possesses exceptional communication skills.
What We Offer:
- Competitive salary ($50k-$65k/year)
- Comprehensive health benefits package
- Professional development opportunities
- Modern downtown San Diego office
- Immediate start date
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple departments
- Prepare and edit confidential documents, reports, and presentations using Microsoft Office Suite
- Oversee office operations including supply inventory, equipment maintenance, and vendor relations
- Serve as primary point of contact for internal and external communications
- Coordinate travel arrangements and expense reports for executives
- Organize and maintain electronic filing systems with strict confidentiality protocols
- Support onboarding processes and new employee orientation
- Assist with special projects and event coordination
Qualifications
- Minimum 3 years of administrative support experience in corporate environment
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with attention to detail
- Professional written and verbal communication abilities
- Ability to prioritize tasks and meet tight deadlines
- Experience with calendar management and scheduling software
- High level of confidentiality and discretion
- Associate's degree or relevant certification preferred