Job Description
Join our dynamic team in Austin as an Administrative Assistant and become the backbone of our fast-paced office environment! We're seeking a highly organized professional to provide comprehensive support to our executive team and ensure seamless office operations. This urgent opening offers immediate start date and competitive benefits package including health insurance, paid time off, and professional development opportunities. Be part of a company that values growth, collaboration, and excellence in the heart of Texas's tech hub.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle incoming communications via phone, email, and virtual platforms with professionalism
- Prepare, edit, and distribute confidential documents and reports using Microsoft Office Suite
- Coordinate office logistics including inventory management, supply ordering, and vendor relations
- Support team coordination by organizing meetings, taking minutes, and following up on action items
- Assist with onboarding processes, new employee orientation, and HR documentation
- Maintain digital and physical filing systems with strict confidentiality protocols
Qualifications
- Minimum 3 years of administrative support experience in a corporate or professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities with attention to detail
- Experience handling confidential information with discretion and professionalism
- Associate's degree or equivalent combination of education and experience required
- Proven ability to work independently and as part of a collaborative team