Job Description
Join our prestigious firm in the heart of San Francisco's Financial District as the first point of contact for high-profile clients. We're seeking a polished Receptionist to embody our brand excellence while managing daily office operations. This hybrid role combines dynamic client interactions with administrative precision in a fast-paced environment. Enjoy competitive benefits, professional development stipends, and a vibrant workplace culture that values growth and recognition.
Responsibilities
- Manage multi-line phone system with exceptional call routing and message-taking protocols
- Greet and screen visitors with professional demeanor and security protocols
- Coordinate executive calendars, meeting bookings, and conference room logistics
- Process incoming/outgoing mail and manage office supply inventory
- Assist with vendor coordination, invoice processing, and expense reports
- Support HR functions onboarding and visitor badge issuance
- Maintain immaculate reception area and common spaces
Qualifications
- 3+ years receptionist/front desk experience in professional services environment
- Expertise in Microsoft Office Suite and scheduling software (Calendly, Outlook)
- Exceptional written/verbal communication and conflict resolution skills
- Proven ability to multitask with discretion in confidential settings
- Proficiency with phone systems (Avaya, RingCentral) and visitor management tools
- BA/AS degree in Business Administration or related field preferred
- Spanish language fluency highly desirable
- Valid CA driver's license for occasional office errands