Job Description
Join our dynamic team at GlobalTech Solutions as a Senior Receptionist and be the first point of contact for our thriving organization. We're seeking a polished professional to deliver exceptional guest experiences while managing complex administrative operations. This full-time role offers growth opportunities in a collaborative environment with competitive benefits including health insurance, 401(k) matching, and professional development stipends.
Responsibilities
- Manage multi-line phone system, screening and directing 100+ daily calls
- Coordinate executive calendar scheduling and travel arrangements
- Oversee visitor registration and badge issuance system
- Process incoming/outgoing mail and manage inventory of office supplies
- Assist with onboarding logistics for new hires
- Prepare meeting materials and coordinate conference room bookings
- Maintain digital filing systems and document management protocols
- Collaborate with HR on employee recognition programs
Qualifications
- 5+ years of progressive receptionist/administrative experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal/written communication and conflict resolution skills
- Proven ability to manage competing priorities with composure
- Experience with visitor management systems (e.g., Envoy, SwipedOn)
- Associate degree in Business Administration or equivalent certification
- Proficient in CRM platforms (Salesforce preferred)
- Ability to lift 15lbs for office supply replenishment