Job Description
Join our prestigious corporate team as the face of our New York headquarters! We're seeking a polished Senior Receptionist to deliver exceptional client experiences while supporting executive operations. This hybrid role blends front-desk excellence with administrative finesse in a fast-paced financial district environment.
Enjoy competitive benefits including health insurance, 401(k) matching, and professional development stipends. Our modern office features ergonomic workspaces and a collaborative culture where your contributions directly impact our client relationships.
Responsibilities
- Manage multi-line phone system with professional call routing and message handling
- Coordinate executive calendars and meeting logistics across 15+ departments
- Process incoming/outgoing mail and shipments with meticulous documentation
- Oversee visitor protocol including badge issuance and conference room scheduling
- Assist with vendor coordination and office supply inventory management
- Support HR initiatives onboarding new employees with orientation materials
- Maintain digital filing systems with strict confidentiality protocols
Qualifications
- Associate's degree in Office Administration or equivalent experience
- 3+ years in corporate reception or executive support roles
- Advanced proficiency in Microsoft Office Suite and scheduling software
- Exceptional communication skills with multilingual capabilities preferred
- Proven ability to manage competing priorities with grace under pressure
- Experience handling sensitive information with HIPAA/GDPR compliance
- Professional demeanor with polished business presentation skills